Party Buying Guide
Aug 15, 2013, Updated Apr 20, 2025
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We’re proud to present Sugar and Charm’s party buying guide! It’s an excellent resource for buying party essentials like drinks and snacks for entertaining up to 24 guests!

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Download our Party Buying Guide Here!
If you ever need to know how much liquor or bite-sized desserts to buy, this guide will be your best friend. Be sure to Pin it so you always have this convenient buying guide on hand! For a printable PDF download click here!
Party Buying Guide Questions
How much ice do you need for a party?
Have 1 pound of ice per person during the part.
How much water do you need for a party?
If you’re buying water, try to buy glass water bottles. 2 six-packs for 6 guests, 3 six-packs for 12 guests and 4 six-packs for 24 guests. You can also fill pitchers up with water for guests to pour themselves.
How many desserts do you need for a party?
Count one bite-size dessert or one slice of dessert as a piece of dessert.
6 Guests – 18-24 pieces
12 guests – 36-48 pieces
24 Guests – 76-92 pieces
How many appetizers fo I need for my party?
6 Guests – 24-36 pieces
12 guests – 48-72 pieces
24 guests – 96 – 144 pieces
How much wine do I need per person?
This can be a tough question since some guests will drink more and some less. It’s best to always have extra bottles so you don’t run out. Here’s an average hourly calculation.
- 1 hour = 2 drinks
- 2 hours = 3 drinks
- 3 hours = 4 drinks
- 4 hours = 5 drinks
- 5 hours = 6 drinks
Our Easy & Helpful Tips for Serving Wine is great to check out before hosting your party!
Party Recipes and Ideas!
Greek Mezze Platter is perfect for a crowd!
Ultimate Fall Fondue Party
64 Best Appetizers for a Party
Fish n’ Chips! This is a fun twist on the classic!
A Charming Outdoor Movie Night
Outdoor Pizza Night
We hope that we’ve answered a few of your party buying questions! Now go host a party!
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This is any event coordinator’s bible! Thanks for sharing! Plus I think it would look great framed as a piece of art in a kitchen too ๐
Yah, great idea about framing it!!!
This is absolutely adorable!!! And handy ๐
I love this!
This is brilliant! Your posts are always beautiful, creative, and real! I will definitely be referring to this in the future.
XO
-Samantha